{"id":460,"date":"2026-07-27T07:23:26","date_gmt":"2026-07-27T04:23:26","guid":{"rendered":"https:\/\/apostille.expert\/en\/ordering-documents-remotely-how-it-works\/"},"modified":"2026-08-01T11:30:11","modified_gmt":"2026-08-01T11:30:11","slug":"ordering-documents-remotely-how-it-works","status":"publish","type":"page","link":"https:\/\/apostille.expert\/en\/ordering-documents-remotely-how-it-works\/","title":{"rendered":"Ordering documents remotely \u2014 how it works"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Ordering Documents Remotely \u2014 How It Works<\/h2>\n\n\n\n<p><strong>Can I order documents without traveling to the country? Yes, you can.<\/strong> We request documents, affix an apostille, handle consular legalization and nostrification, perform translations, and deliver the result by courier \u2014 you don&#8217;t need to go anywhere. Below is the entire step-by-step process and payment procedure, with no hidden conditions.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">How the Process Works<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>You contact us with a request: <strong>which document you need<\/strong>, date and city of receipt (issuance), date and city of event. For example: a duplicate was issued in one city, but the birth itself was in another \u2014 this is important.<\/li>\n\n\n\n<li>You specify <strong>exactly what you need<\/strong>: to request a document, apostille, consular legalization, nostrification (recognition) of a diploma or certificate.<\/li>\n\n\n\n<li>You specify <strong>which country<\/strong> the document is for and <strong>for what purpose<\/strong> \u2014 often this is a decisive factor that determines the processing route.<\/li>\n\n\n\n<li>We clarify <strong>whether a translation is needed<\/strong> and an apostille on it (either legalization of the translation or translation through the consulate).<\/li>\n\n\n\n<li>To calculate delivery, you provide <strong>the exact address<\/strong> where to deliver. The courier delivery cost is calculated automatically.<\/li>\n\n\n\n<li>You <strong>agree to the order amount<\/strong>. Payment is made after our representative receives your power of attorney.<\/li>\n\n\n\n<li>Our representative <strong>contacts you<\/strong> to clarify details \u2014 or you contact them yourself, if more convenient.<\/li>\n\n\n\n<li>You <strong>send us your documents<\/strong>.<\/li>\n\n\n\n<li>After receiving your documents (usually a power of attorney and a copy of your passport), we <strong>confirm their receipt<\/strong> from the courier.<\/li>\n\n\n\n<li>You pay <strong>70% of the order<\/strong>.<\/li>\n\n\n\n<li>We <strong>fulfill the order<\/strong> and send you a scan of the completed document. You pay the remaining <strong>30%<\/strong>, the cost of translating your power of attorney (if it was translated), and the return courier shipment.<\/li>\n\n\n\n<li>We <strong>send you the documents<\/strong> via courier service.<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\">How Payment Works<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Don&#8217;t pay anything upfront &#8220;into thin air.&#8221;<\/strong> Payment begins only after your power of attorney is physically received by our representative.<\/li>\n\n\n\n<li><strong>70%<\/strong> \u2014 after confirmation of receipt of your documents (power of attorney, copy of passport).<\/li>\n\n\n\n<li><strong>30% + translation of the power of attorney (if required) + return delivery<\/strong> \u2014 after you have received a scan of the completed document.<\/li>\n\n\n\n<li>In some countries \u2014 for example, in <strong>Moldova and Armenia<\/strong> \u2014 a scan of the document with a QR code itself constitutes a completed electronic document. Therefore, before full payment, we send a scan <strong>without the QR code<\/strong>. We kindly ask for your understanding.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">What will be needed from you<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Power of attorney<\/strong> for our representative (to be executed at a notary at your place of residence; if necessary, we provide a ready-made text).<\/li>\n\n\n\n<li><strong>Copy of passport<\/strong> (page with personal details).<\/li>\n\n\n\n<li>Copies of available documents and exact details: full name as in the document, dates and cities of the event and issuance.<\/li>\n\n\n\n<li>Delivery address and the country for which the document is being prepared.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Frequently asked questions about ordering<\/h3>\n\n\n\n<h6 class=\"wp-block-heading\">Do I need to come in person?<\/h6>\n\n\n\n<p>No. The entire process is conducted via power of attorney: a representative submits and collects documents on your behalf, and the result is delivered by courier to your address.<\/p>\n\n\n\n<h6 class=\"wp-block-heading\">Why is the payment split into 70% and 30%?<\/h6>\n\n\n\n<p>This way, the risk is shared between the parties: we start work and incur expenses (fees, travel, translations) only after a confirmed order, and you pay the remaining amount after seeing the scan of the completed document.<\/p>\n\n\n\n<h6 class=\"wp-block-heading\">How long will this take?<\/h6>\n\n\n\n<p>It depends on the country, authority, and type of document: from a few days (apostille on an existing document) to several weeks or months (retrieval of an archival document). We provide exact timelines after clarifying the order details.<\/p>\n\n\n\n<h6 class=\"wp-block-heading\">What if the document is not found?<\/h6>\n\n\n\n<p>If the archive or authority issues an official refusal (document not preserved, no record exists), we pass that response on to you \u2014 it also has legal force and is often needed for court or consulate.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Order form<\/h3>\n\n\n<p>If you are ready to order documents, translation, apostille, legalization, or any of these from us \u2014 please fill out the form below. We will respond and clarify the details.<\/p>\n\n\n<!-- csb:start -->\n\n<h3 class=\"wp-block-heading\">Contact us in any convenient way<\/h3>\n\n\n\n<p>The fastest way is to message us on a messenger; we reply during business hours: <a href=\"https:\/\/wa.me\/37367666333\" target=\"_blank\" rel=\"noopener\">WhatsApp<\/a> \u00b7 <a href=\"https:\/\/t.me\/+37367666333\" target=\"_blank\" rel=\"noopener\">Telegram<\/a> \u00b7 <a href=\"viber:\/\/chat?number=%2B37367666333\">Viber<\/a> \u00b7 phone <a href=\"tel:+37367666333\">+373 67 666 333<\/a> \u00b7 e-mail <a href=\"mailto:m@apostille.expert\">m@apostille.expert<\/a>. You can also simply fill out the form below \u2014 then we will respond in the way you choose.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">What these services mean<\/h3>\n\n\n\n<p>To make it easier for you to fill out the request, we briefly explain the terms \u2014 which procedure is needed for what.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Apostille<\/strong> \u2014 simplified legalization for countries of the 1961 Hague Convention: one stamp on the document, and it is valid in all member states. No additional certification at a consulate is required.<\/li>\n\n\n\n<li><strong>Consular legalization<\/strong> \u2014 a procedure for countries that do not accept apostille (UAE, Qatar, Kuwait, Egypt, China, and several others). The document goes through a chain: notary \u2192 Ministry of Justice \u2192 Ministry of Foreign Affairs of the issuing country \u2192 consulate of the destination country. It takes longer and costs more than an apostille, but without it the document will not be accepted there.<\/li>\n\n\n\n<li><strong>Nostrification (recognition)<\/strong> \u2014 official recognition of a diploma, certificate, or other educational document in another country: confirmation that your qualification corresponds to the local one.<\/li>\n\n\n\n<li><strong>Notarized translation<\/strong> \u2014 the translation is done by a certified translator, and a notary certifies the authenticity of their signature. Such translations are accepted in the CIS countries and in most European countries.<\/li>\n\n\n\n<li><strong>Translation by a sworn (court) translator<\/strong> \u2014 a translator sworn in in the destination country (Spain, Italy, France, Germany, Poland, Czech Republic, Romania, etc.). Their seal has official status, so separate legalization of the translation is usually not required.<\/li>\n\n\n\n<li><strong>Translation by a consular translator<\/strong> \u2014 the translation is performed or certified by the consulate of the destination country. It is needed where local notarized translations are not accepted: often this is the case in Arab countries and China.<\/li>\n\n\n\n<li><strong>Apostille on a translation<\/strong> \u2014 the apostille is placed not only on the document itself, but also on the notarized translation. Sometimes a &#8220;double apostille&#8221; is required: on the original and on the translation.<\/li>\n<\/ul>\n\n\n\n<p>Not sure what exactly is required in your case? Indicate the country and purpose of submission in the request and select the &#8220;I don&#8217;t know&#8221; option \u2014 we will clarify the requirements of the receiving authority ourselves and propose the processing route.<\/p>\n\n<!-- csb:end -->\n\n\n<div class=\"sof-wrap\" id=\"order-form\"><form class=\"sof-form\" method=\"post\" enctype=\"multipart\/form-data\" action=\"https:\/\/apostille.expert\/en\/ordering-documents-remotely-how-it-works\/#order-form\"><input type=\"hidden\" id=\"sof_nonce\" name=\"sof_nonce\" value=\"7ca1db1add\" \/><input type=\"hidden\" name=\"_wp_http_referer\" value=\"\/en\/wp-json\/wp\/v2\/pages\/460\" \/><input type=\"hidden\" name=\"sof_submit\" value=\"1\"><input type=\"hidden\" name=\"sof_ts\" value=\"1789127770\"><div class=\"sof-hp\" aria-hidden=\"true\"><label>Website<input type=\"text\" name=\"sof_website\" tabindex=\"-1\" autocomplete=\"off\"><\/label><\/div><div class=\"sof-field sof-text\"><label for=\"sof-name\">Your name <span class=\"sof-req\">*<\/span><\/label><input type=\"text\" id=\"sof-name\" name=\"sof_name\" value=\"\" required><\/div><div class=\"sof-field sof-email\"><label for=\"sof-email\">E-mail <span class=\"sof-req\">*<\/span><\/label><input type=\"email\" id=\"sof-email\" name=\"sof_email\" value=\"\" required><\/div><div class=\"sof-field sof-text\"><label for=\"sof-phone\">Phone \/ WhatsApp \/ Telegram \/ Viber <span class=\"sof-req\">*<\/span><\/label><p class=\"sof-desc\">In international format with country code \u2014 e.g. +373 67 666 333<\/p><input type=\"text\" id=\"sof-phone\" name=\"sof_phone\" value=\"\" required><\/div><div class=\"sof-field sof-checkbox\"><fieldset><legend>How should we contact you (select your preferred methods) <span class=\"sof-req\">*<\/span><\/legend><p class=\"sof-desc\">We will reply using the method you choose. Messengers are the fastest.<\/p><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_contact[]\" value=\"cont_1\"> <span>WhatsApp<\/span><\/label><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_contact[]\" value=\"cont_2\"> <span>Telegram<\/span><\/label><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_contact[]\" value=\"cont_3\"> <span>Viber<\/span><\/label><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_contact[]\" value=\"cont_4\"> <span>E-mail<\/span><\/label><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_contact[]\" value=\"cont_5\"> <span>Phone call<\/span><\/label><\/fieldset><\/div><div class=\"sof-field sof-text\"><label for=\"sof-nick\">Messenger nickname or number, if different from your phone<\/label><input type=\"text\" id=\"sof-nick\" name=\"sof_nick\" value=\"\"><\/div><div class=\"sof-field sof-textarea\"><label for=\"sof-doc\">What document do you need <span class=\"sof-req\">*<\/span><\/label><p class=\"sof-desc\">Document type and full name as shown in the document (e.g. birth certificate, Ivan Petrov)<\/p><textarea id=\"sof-doc\" name=\"sof_doc\" rows=\"3\" required><\/textarea><\/div><div class=\"sof-field sof-text\"><label for=\"sof-event\">City and date of the event (birth, marriage, death, etc.)<\/label><input type=\"text\" id=\"sof-event\" name=\"sof_event\" value=\"\"><\/div><div class=\"sof-field sof-text\"><label for=\"sof-issue\">City and date of document issue, if known<\/label><input type=\"text\" id=\"sof-issue\" name=\"sof_issue\" value=\"\"><\/div><div class=\"sof-field sof-checkbox\"><fieldset><legend>What needs to be done <span class=\"sof-req\">*<\/span><\/legend><p class=\"sof-desc\">Apostille \u2014 simplified legalization for countries party to the Hague Convention: a single stamp valid in all member states. Consular legalization \u2014 for countries that do not accept apostilles (UAE, Qatar, Kuwait, Egypt, China, etc.): notary \u2192 Ministry of Justice \u2192 Ministry of Foreign Affairs of the issuing country \u2192 consulate of the destination country. Nostrification \u2014 official recognition of a diploma or certificate in another country.<\/p><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_need[]\" value=\"need_1\"> <span>Document retrieval (obtain a duplicate\/certificate from the archive or registry office)<\/span><\/label><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_need[]\" value=\"need_2\"> <span>Apostille<\/span><\/label><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_need[]\" value=\"need_3\"> <span>Consular legalization (for countries outside the Hague Convention)<\/span><\/label><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_need[]\" value=\"need_4\"> <span>Nostrification (recognition) of a diploma or certificate<\/span><\/label><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_need[]\" value=\"need_5\"> <span>Translation<\/span><\/label><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_need[]\" value=\"need_6\"> <span>I don&#039;t know \u2014 advise what is required for my country<\/span><\/label><\/fieldset><\/div><div class=\"sof-field sof-text\"><label for=\"sof-country\">Which country is the document for <span class=\"sof-req\">*<\/span><\/label><input type=\"text\" id=\"sof-country\" name=\"sof_country\" value=\"\" required><\/div><div class=\"sof-field sof-textarea\"><label for=\"sof-purpose\">What exactly do you need the document for (purpose of submission)<\/label><p class=\"sof-desc\">This is often the decisive factor: residence permit, marriage, study, employment, citizenship, court, etc.<\/p><textarea id=\"sof-purpose\" name=\"sof_purpose\" rows=\"3\"><\/textarea><\/div><div class=\"sof-field sof-radio\"><fieldset><legend>Is translation needed and what kind<\/legend><p class=\"sof-desc\">Notarized translation \u2014 a translation by a qualified translator whose signature is certified by a notary; accepted in the CIS and most European countries. Sworn (court) translator \u2014 a translator sworn in in the destination country (Spain, Italy, France, Germany, Poland, Czech Republic, Romania, etc.); their seal is official and separate legalization of the translation is usually not required. Consular translator \u2014 the translation is performed or certified by the consulate of the destination country; required where local notarized translations are not accepted. Apostille on translation \u2014 the apostille is affixed to an already notarized translation (a double apostille is sometimes required: on the document and on the translation). Not sure \u2014 choose the last option and we will select the right solution to meet the requirements of the receiving authority.<\/p><label class=\"sof-opt\"><input type=\"radio\" name=\"sof_trans\" value=\"tr_1\"> <span>No translation needed<\/span><\/label><label class=\"sof-opt\"><input type=\"radio\" name=\"sof_trans\" value=\"tr_2\"> <span>Notarized translation<\/span><\/label><label class=\"sof-opt\"><input type=\"radio\" name=\"sof_trans\" value=\"tr_3\"> <span>Translation by a sworn (court) translator<\/span><\/label><label class=\"sof-opt\"><input type=\"radio\" name=\"sof_trans\" value=\"tr_4\"> <span>Translation by a consular translator (certified at the consulate)<\/span><\/label><label class=\"sof-opt\"><input type=\"radio\" name=\"sof_trans\" value=\"tr_5\"> <span>Translation + apostille on the translation<\/span><\/label><label class=\"sof-opt\"><input type=\"radio\" name=\"sof_trans\" value=\"tr_6\"> <span>I don&#039;t know \u2014 advise what the receiving party requires<\/span><\/label><\/fieldset><\/div><div class=\"sof-field sof-textarea\"><label for=\"sof-addr\">Exact delivery address<\/label><p class=\"sof-desc\">Country, city, postal code, street, building, apartment \u2014 for courier delivery calculation<\/p><textarea id=\"sof-addr\" name=\"sof_addr\" rows=\"3\"><\/textarea><\/div><div class=\"sof-field sof-textarea\"><label for=\"sof-note\">Comment<\/label><textarea id=\"sof-note\" name=\"sof_note\" rows=\"3\"><\/textarea><\/div><div class=\"sof-field sof-file\"><label for=\"sof-files\">Attach scans or photos of documents<\/label><p class=\"sof-desc\">If you have documents or a power of attorney, attach a scan or photo to speed up cost calculation and requirement clarification. Optional; files can be sent later via messenger.<\/p><input type=\"file\" id=\"sof-files\" name=\"sof_files[]\" multiple accept=\".pdf,.jpg,.jpeg,.png,.heic,.heif,.webp,.doc,.docx\" data-max-mb=\"10\" data-max-files=\"5\"><p class=\"sof-hint\">Up to 5 files, each up to 10 MB. Formats: PDF, JPG, JPEG, PNG, HEIC, HEIF, WEBP, DOC, DOCX<\/p><p class=\"sof-fileerr\" role=\"alert\"><\/p><\/div><div class=\"sof-field sof-checkbox\"><fieldset><legend>Payment terms <span class=\"sof-req\">*<\/span><\/legend><label class=\"sof-opt\"><input type=\"checkbox\" name=\"sof_agree[]\" value=\"agree_1\"> <span>I understand the payment terms: 70% after my representative receives the power of attorney, and the remaining 30% (+ translation of the power of attorney and return delivery) \u2014 after I receive a scan of the completed document.<\/span><\/label><\/fieldset><\/div><button type=\"submit\" class=\"sof-submit\" data-sending=\"Sending\u2026\">Submit request<\/button><\/form><\/div><style>\n.sof-wrap{max-width:760px}\n.sof-field{margin:0 0 18px}\n.sof-field label{display:block;font-weight:600;margin:0 0 4px}\n.sof-desc{font-size:.88em;line-height:1.45;opacity:.8;margin:0 0 6px}\n.sof-hint{font-size:.85em;opacity:.75;margin:4px 0 0}\n.sof-field input[type=text],.sof-field input[type=email],.sof-field textarea{width:100%;padding:10px;border:1px solid #ccc;border-radius:4px;font:inherit}\n.sof-field fieldset{border:1px solid #e0e0e0;border-radius:4px;padding:10px 12px;margin:0}\n.sof-field legend{font-weight:600;padding:0 4px}\n.sof-opt{display:block;font-weight:400;margin:4px 0}\n.sof-opt input{margin-right:6px}\n.sof-req{color:#c00}\n.sof-hp{position:absolute;left:-9999px;height:0;overflow:hidden}\n.sof-submit{padding:12px 26px;font-size:1.05em;border:0;border-radius:4px;background:#1e73be;color:#fff;cursor:pointer}\n.sof-submit[disabled]{opacity:.6;cursor:default}\n.sof-err{border-left:4px solid #c00;background:#fff4f4;padding:10px 14px;margin:0 0 18px}\n.sof-err ul{margin:0;padding-left:18px}\n.sof-fileerr{color:#c00;margin:4px 0 0}\n.sof-ok{border-left:4px solid #2a9d3f;background:#f3fbf4;padding:14px 18px}\n<\/style><script>(function(){\nvar f=document.querySelector(\".sof-form\");if(!f)return;\nvar inp=f.querySelector(\"input[type=file]\"),err=f.querySelector(\".sof-fileerr\"),btn=f.querySelector(\".sof-submit\");\nif(inp){inp.addEventListener(\"change\",function(){\n  var mx=parseInt(inp.dataset.maxMb,10)*1024*1024,mf=parseInt(inp.dataset.maxFiles,10),m=[];\n  if(inp.files.length>mf){m.push(inp.dataset.msgCount||(\"\u041d\u0435 \u0431\u043e\u043b\u044c\u0448\u0435 \"+mf+\" \u0444\u0430\u0439\u043b\u043e\u0432\"));}\n  for(var i=0;i<inp.files.length;i++){if(inp.files[i].size>mx){m.push(inp.files[i].name);}}\n  err.textContent=m.length?m.join(\", \"):\"\";\n});}\nf.addEventListener(\"submit\",function(){if(btn){btn.disabled=true;btn.textContent=btn.dataset.sending||btn.textContent;}});\n})();<\/script>\n\n\n\n<p>Don&#8217;t like forms? Write to us directly: <strong><a href=\"tel:+37367666333\">+373 67 666 333<\/a><\/strong> \u00b7 <a href=\"https:\/\/wa.me\/37367666333\" target=\"_blank\" rel=\"noreferrer noopener\">WhatsApp<\/a> \u00b7 <a href=\"https:\/\/apostille.expert\/en\/contacts\/\">contacts<\/a>.<\/p>\n\n\n\n<p class=\"has-text-align-center\"><em>BUSINESS LIGA SRL \u00b7 apostille.expert \u00b7 +373 67 666 333 \u2014 material has been reviewed and fully published.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Ordering Documents Remotely \u2014 How It Works Can I order documents without traveling to the country? Yes, you can. We request documents, affix an apostille, handle consular legalization and nostrification, perform translations, and deliver the result by courier \u2014 you don&#8217;t need to go anywhere. Below is the entire step-by-step process and payment procedure, with &#8230; <a title=\"Ordering documents remotely \u2014 how it works\" class=\"read-more\" href=\"https:\/\/apostille.expert\/en\/ordering-documents-remotely-how-it-works\/\" aria-label=\"Read more about Ordering documents remotely \u2014 how it works\">Read more<\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_eb_attr":"","footnotes":""},"class_list":["post-460","page","type-page","status-publish"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Ordering documents remotely \u2014 how it works - Documents, Legalization and Apostille and legalization in EU, USA, Moldova, Russia, Belarus, Ukraine, Latvia, Kazakhstan, Kirgizstan, Lithuania, Estonia, Uzbekistan and all over the world<\/title>\n<meta name=\"description\" content=\"Ordering Documents Remotely \u2014 How It Works Can I order documents without traveling to the country? 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